Privacy Policy

Last updated September 3, 2025

Controller: Barnsley Community Media CIC (“we”, “us”, “our”)
Service Delivery Partner (Processor): Essentials Media Ltd (“Essentials Media”)

This privacy notice explains how and why we collect, use, store and share (“process”) your information when you use our services (“Services”), such as when you:

  • Visit our website, including barnsleyessentials.co.uk, or any site that links to this notice
  • Use our apps (e.g., Barnsley Essentials Player) that link to this notice
  • Engage with us in related ways, including social media, sales, marketing, competitions or events

Questions or concerns? Email hello@barnsleyessentials.co.uk.

Summary of Key Points

  • Who’s who: Barnsley Community Media CIC is the data controller. Essentials Media Ltd provides technology and operations as our processor.
  • What we collect: Details you provide (e.g., name, email, phone) and some automatic data (e.g., IP, device info, cookies).
  • Sensitive data: We do not process special category data.
  • Third-party data: We do not buy data from third parties.
  • Why we use it: To operate and improve Services, communicate with you, secure our platforms, and comply with law.
  • Sharing: Limited, necessary sharing (e.g., legal obligations, business continuity, selected tools like Maps APIs).
  • Security & retention: We apply technical/organisational measures and keep data only as long as needed.
  • Your rights: GDPR/UK GDPR rights incl. access, rectification, erasure, restriction, portability, and objection.

Table of Contents

  1. Information We Collect
  2. How We Use Your Information
  3. Legal Bases We Rely On
  4. When We Share Your Information
  5. Third-Party Websites
  6. Cookies & Tracking Technologies
  7. Data Retention
  8. Data Security
  9. Your Privacy Rights
  10. Do-Not-Track
  11. Changes to This Notice
  12. How to Contact Us
  13. How to Review, Update, or Delete Your Data
  14. Who We Are (Dual-Brand Statement)

1) Information We Collect

Information you provide: name, email, phone number, postal address, preferences, authentication data, competition entries, messages.
Automatically collected: IP address, device/browser type, OS, usage logs (pages viewed, time stamps), crash/error data, approximate location (e.g., via IP).
Apps: If enabled, we may send push notifications (you can disable in device settings).
We use cookies and similar tech—see Cookies & Tracking.

2) How We Use Your Information

  • To provide, maintain and improve our Services
  • To communicate with you (service messages, responses, updates; marketing with your consent)
  • To personalise content and measure engagement
  • To prevent fraud, abuse and security incidents
  • To comply with legal obligations (e.g., tax/audit)
  • To protect vital interests where necessary

3) Legal Bases We Rely On

  • Consent (you can withdraw at any time)
  • Contract (to deliver Services you request)
  • Legitimate interests (e.g., service improvement, security)
  • Legal obligation (e.g., regulatory/tax compliance)
  • Vital interests (preventing harm)

4) When We Share Your Information

We share only as needed:

  • Service providers/Processors (e.g., hosting, app delivery, email, analytics) — including Essentials Media Ltd
  • Legal/compliance (law enforcement, regulators where lawful)
  • Business continuity/transfer (e.g., merger/asset transfer)
  • APIs/tools (e.g., Google Maps Platform where features are used)

We require processors to protect your data and act only on our instructions.

5) Third-Party Websites

Links we provide have their own privacy practices. We’re not responsible for third-party sites/apps.

6) Cookies & Tracking Technologies

We use cookies, pixels and similar technologies to operate and measure our Services. You can manage cookies in your browser. If applicable, our site will present a cookie banner where you can set preferences.

7) Data Retention

We keep data only as long as necessary for the purposes set out here or as required by law. When no longer needed, we delete or anonymise it. Backup data is isolated and removed on rotation.

8) Data Security

We implement appropriate technical and organisational measures to protect your information. No system is 100% secure; online transmission is at your own risk.

9) Your Privacy Rights

Under GDPR/UK GDPR you may have the right to:

  • Access your data
  • Rectify inaccurate data
  • Erase data (where applicable)
  • Restrict processing
  • Object to processing (including certain marketing)
  • Portability of data you provided
    To exercise rights, email hello@barnsleyessentials.co.uk. You can also complain to the UK ICO if you’re unhappy; we’d appreciate the chance to resolve it first.

10) Do-Not-Track

We don’t currently respond to DNT signals due to lack of a uniform standard.

11) Changes to This Notice

We may update this notice from time to time. We’ll post the latest version with an updated “Last updated” date.

12) How to Contact Us

Data Controller:
Barnsley Community Media CIC
Eldon Street, Barnsley, United Kingdom
Email: hello@barnsleyessentials.co.uk

Service Delivery Partner (Processor):
Essentials Media Ltd (acting on behalf of the controller to deliver/operate Services)

13) How to Review, Update, or Delete Your Data

Email hello@barnsleyessentials.co.uk to submit a data subject access request (DSAR) or to update/delete your data, subject to legal limitations.

14) Who We Are (Dual-Brand Statement)

Barnsley Essentials is a service of Barnsley Community Media CIC. Technology, operations and certain processing activities are delivered by Essentials Media Ltd acting as our processor under contract and according to our instructions.